Executive Assistant - Datacenter Business Group (Temp)

Primary Duties & Responsibilities

* Manage the EVP and BG General Manager’s calendar, travel, expenses, and

day-to-day logistics with sound judgment, discretion, and a strong

understanding of business priorities.

* Prepare and coordinate business-group-level meetings across multiple

continents, including agendas, presentations, talking points, participant

lists, logistics, and follow-up. Ensure the right stakeholders are included

and that each meeting has a clear purpose and desired outcome.

* Lead the planning and execution of business group off-site meetings and other

key leadership events.

* Track action items and commitments from staff and leadership meetings;

proactively follow up with owners, monitor progress, and close open items.

* Handle sensitive corporate, personnel, legal, and business information with

the highest level of confidentiality and professionalism.

* Continuously improve the systems, processes, and operating cadence of the

General Manager’s office so priorities are anticipated, work is well

organized, and responsibilities are completed with minimal direction.

* Provide coordination and administrative support across the management team,

helping ensure alignment, communication, and timely execution.

* Coordinate travel plans and related logistics for the business group’s core

leadership team, including employees who report to the BG General Manager.

Education & Experience

* Bachelor’s Degree Required 

* 10+ years of experience supporting senior executives in a complex, global

organization. 

* Demonstrated experience coordinating complex, cross-functional programs,

meetings, or business processes. 

* Exceptional organizational skills, attention to detail, follow-through, and

ability to manage multiple priorities under tight deadlines. 

* Strong written and verbal communication skills, including the ability to

synthesize information and prepare materials for executive audiences. 

* Proficiency with Microsoft Office, calendar management, virtual meeting, and

collaboration tools. 

Key Competencies

* Adaptability: Responds positively to change and shifting priorities.

* Collaboration: Works effectively with others to achieve common goals.

* Effective Communication: Communicates clearly and appropriately for the

audience.

* Professional Discretion: Demonstrates integrity and respect in handling

confidential matters.

Working Conditions

* This role will be based on-site in Fremont, CA.

* May involve occasional extended hours to meet project deadlines.

* Monday to Friday

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer.

Safety Requirements

All employees are required to follow the site EHS procedures and Coherent Corp.

Corporate EHS standards.

Quality and Environmental Responsibilities

Depending on location, this position may be responsible for the execution and

maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that

may apply to the relevant roles and responsibilities within the Quality

Management System and Environmental Management System.

Culture Commitment

Ensure adherence to company’s values (ICARE) in all aspects of your position at

Coherent Corp.:

Integrity – Create an Environment of Trust

Collaboration – Innovate Through the Sharing of Ideas

Accountability – Own the Process and the Outcome

Respect – Recognize the Value in Everyone

Enthusiasm – Find a Sense of Purpose in Work

Coherent Corp. is an equal opportunity/affirmative action employer. All

qualified applicants will receive consideration for employment without regard to

sex, gender identity, sexual orientation, race, color, religion, national

origin, disability, protected Veteran status, age, or any other characteristic

protected by law.

If you need assistance or an accommodation due to a disability, you may contact

us at talentacquisition@coherent.com [talentacquisition@coherent.com].