Admin Assistant-Procurement Data Center

Key Responsibilities

Procurement Administration

* Assist with the preparation, processing, tracking, and filing of Purchase

Requisitions (PRs) and Purchase Orders (POs).

* Maintain organized procurement documentation and electronic records.

* Update procurement trackers, order status reports, and other monitoring

files.

Supplier and Quotation Coordination

* Send Requests for Quotation (RFQs) to approved or relevant suppliers.

* Coordinate with suppliers regarding quotation submissions, order

acknowledgements, delivery dates, and required documentation.

* Maintain and update supplier contact information and procurement records.

Data Center Procurement Support

* Coordinate with Data Center stakeholders to monitor urgent and operational

procurement requirements.

* Assist in tracking critical orders to minimize delays that could affect Data

Center activities.

* Maintain clear records of Data Center procurement requests and their current

status.

Purchase Order and Delivery Tracking

* Monitor open Purchase Orders and maintain an updated delivery schedule.

* Coordinate delivery information with the requesting department, warehouse,

logistics, or site personnel where applicable.

* Escalate significant supplier delays or delivery issues to the responsible

Procurement team member.

Invoice and Payment Documentation

* Assist in coordinating supplier invoices with Purchase Orders and supporting

documents.

* Follow up on missing invoices, delivery documentation, approvals, or other

information required for payment processing.

* Coordinate with Procurement, Finance, and suppliers regarding invoice

documentation and payment-status queries.

Procurement Reporting and Data Management

Prepare periodic reports covering areas including, but not limited to:

* Open Purchase Orders

* RFQ status

* Supplier quotations

* Outstanding deliveries

* Invoice/payment documentation status

* Urgent Data Center procurement requirements

* Assist with data preparation for management reports, meetings, audits, and

procurement reviews.

* Functions within the framework and boundaries of DAMAC policies as well as

overall organisational and governance frameworks.

Minimum Qualification

* Diploma or Bachelor's degree in Business Administration, Procurement, Supply

Chain, Logistics, or a related discipline 

Minimum Experience

* 5–10 years of experience in Procurement

* Previous administrative, procurement, purchasing, supply chain, or Data

Center support experience is a definite advantage.

* Good knowledge of procurement documentation and purchasing processes.

* Strong computer skills, particularly Microsoft Office.