Assistant to Data Center Deign Project Manager

Assistant Data Center Design Project Manager — Independent Contractor (Ukraine)

Location: Ukraine, Remote

Industry: Mission-Critical Facilities, Data Centers

Engagement Type: Independent Contractor Agreement for Provision of Services (long-term)

Ehvert Mission Critical, a business unit within Salas O’Brien, is seeking an experienced Assistant Project Manager on a long-term independent contractor basis. This is an ongoing contractual engagement with a US-based company and is not limited to a single project. The role involves continuous resource allocation and workforce management across multiple mission-critical projects, based on business needs. You will provide services as an independent, self-employed professional under a formal independent contractor agreement.

How to Apply: Interested candidates should submit theirresume in English detailing their relevant experience.

Role Summary: We are looking for a proactive and detail-oriented Project Manager Assistant to support the planning, coordination, and successful delivery of complex data center design projects. In this role, you will work closely with Project Managers, Design Leads, and multidisciplinary engineering teams, helping organize project activities, monitor progress, coordinate communication, and ensure that tasks and deliverables stay on track. The ideal candidate has strong organizational and communication skills, a good understanding of engineering or construction design processes, and the ability to manage multiple priorities in a dynamic international environment. This position is primarily focused on project management assistance and design team coordination, and technical documentation control, rather than hands-on engineering design.

What We Offer:

Experience in a high-tech industry completing work for an international company.

Unique, cutting-edge data center projects

Dynamic work partnering with a team of professionals focused on engineering

Competitive hourly rate

Ability to collaborate remotely

Supportive dynamic environment

English classes made available.

Key Responsibilities & Tasks:

Project Management Assistance & Delivery Tracking

Provide daily coordination and administrative support to Project Managers throughout different stages of data center design projects.

Assist with developing and maintaining project schedules, task lists, milestones, and deliverable trackers.

Monitor project progress, follow up on deadlines, and help ensure that assigned tasks are completed on time.

Support Project Managers with workload planning, task prioritization, and coordination of resources across engineering disciplines.

Identify potential delays, missing information, and coordination issues, and communicate them promptly to Project Managers.

Maintain project dashboards, status trackers, action logs, and other project management records using Asana or similar tools.

Assist in preparing project progress updates, internal reports, and status summaries.

2. Collaboration with Project Managers & Design Leads

Work closely with Project Managers and Design Leads to coordinate daily activities and support the smooth execution of design projects.

Facilitate communication and information exchange between architectural, structural, mechanical, electrical, and other engineering teams.

Help Design Leads organize and monitor discipline-specific tasks, design submissions, and upcoming deliverables.

Follow up with team members on outstanding tasks, required inputs, approvals, and project updates.

Support coordination between different design disciplines to ensure alignment with overall project schedules and priorities.

Assist with tracking design changes, client comments, and coordination issues, ensuring that responsible team members are informed and follow-up actions are documented.

Help maintain clear communication between internal teams, external consultants, and other project stakeholders.

Meetings, Communication & Project Reporting

Organize and coordinate internal project meetings, design coordination calls, and progress discussions.

Prepare meeting agendas, record minutes, document decisions, and maintain action-item trackers.

Follow up on meeting outcomes and ensure that agreed actions are communicated to responsible team members.

Prepare concise project status reports, progress summaries, and updates for Project Managers and Design Leads.

Support communication with international colleagues and project stakeholders in English, both verbally and in writing.

Assist in organizing project information and ensuring that relevant updates are shared with the appropriate teams.

Design Project Documentation & Workflow Support

Assist with organizing project documentation, design deliverables, schedules, and coordination records.

Maintain structured project folders and ensure that current documentation is accessible through SharePoint, Autodesk Construction Cloud, BIM 360, or similar platforms.

Support the tracking of drawing submissions, design revisions, approvals, and client comments.

Assist with basic document completeness and formatting checks, coordinating with responsible engineers or Design Leads when technical clarification is needed.

Help prepare and organize project deliverable packages and maintain related tracking registers.

Support the preparation and updating of project templates, internal procedures, and coordination documents.

Qualifications & Skills:

Required

English proficiency at B2 level or higher, with the ability to participate confidently in meetings, communicate with international colleagues, and prepare clear written updates.

Previous experience in project coordination, Assistant Project Management, technical project support, or a similar role, preferably within engineering, construction, architecture, or the AEC industry is a benefit.

Strong organizational, planning, and time-management skills, with the ability to handle multiple tasks and priorities.

Understanding of basic project management processes, including scheduling, task tracking, deadlines, milestones, and deliverable coordination.

Excellent communication and interpersonal skills, with the ability to collaborate effectively with Project Managers, Design Leads, and multidisciplinary teams.

Proactive approach to problem-solving, follow-up, and identifying potential project risks or delays.

Strong proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and Teams.

Familiarity with project management and collaboration tools such as Asana, ClickUp, Microsoft Planner, or similar platforms.

Ability to work independently, take ownership of assigned responsibilities, and stay organized in a remote environment.

Preferred Background & Experience

Bachelor’s or Master’s degree in Architecture, Civil Engineering, Mechanical Engineering, Electrical Engineering, Construction Management, Project Management, or a related field.

Approximately 1+ years of relevant experience in project coordination, project management assistance, or engineering/construction project support.

General understanding of engineering design stages, multidisciplinary design coordination, and construction documentation.

Familiarity with BIM-based project environments and tools such as Autodesk Construction Cloud, BIM 360, Revit, Navisworks, Revizto, or Bluebeam.

Experience working with international teams or supporting projects for North American clients is an advantage.

Familiarity with data center design, mission-critical facilities, or large-scale industrial engineering projects is an advantage.

Why Us?

Contribute to high-profile hyperscale and AI data center projects in a rapidly growing industry.

Gain exposure to complex international engineering projects and advanced design coordination processes.

Collaborate with experienced Project Managers, Design Leads, and multidisciplinary engineering teams.

Develop practical experience in project delivery, design coordination, and international project management.

Work in an environment that uses advanced technologies, including BIM, Virtual Design and Construction (VDC), Autodesk Construction Cloud, digital twins, and augmented reality.

Enjoy competitive contract terms and the flexibility of remote collaboration.

About Ehvert Mission Critical

Ehvert Mission Critical specializes in the design and construction management of data centers. We are a business unit within Salas O’Brien, a U.S.-based engineering and professional services firm recognized for its extensive expertise and international project portfolio.

Our projects involve complex electrical, mechanical, plumbing, structural, automation, and security systems required to power, cool, and secure hyperscale and AI data center facilities.

We collaborate with major global technology companies and use advanced engineering and construction technologies, including BIM, VDC, and digital coordination platforms. This engagement is as an independent contractor. You will not be eligible for employee benefits, and we will not withhold taxes, provide insurance, or make contributions to social security or pension programs on your behalf. You are responsible for complying with applicable tax and legal obligations in your country of residence.A formal independent contractor agreement will be required before services begin, governed by Texas, United States law.

For more information, visit www.ehvert.com and www.salasobrien.com.