Data Center Vendor Coordinator

Position is located in Nashville, TN

Working within established procurement, finance, security, and data center

operations policies, this IC3 independently owns a defined work queue;

coordinates across requestors, vendors, Accounts Payable, Procurement, Finance,

and site teams; and resolves routine-to-complex issues before escalation. The

coordinator does not approve spend, select suppliers, negotiate contracts, or

authorize invoices outside delegated policy; instead, the role ensures each

transaction is accurate, complete, routed correctly, and ready for the

appropriate approval.

Primary outcome: Create a dependable single point of operational control that

reduces PO and invoice cycle time, prevents avoidable payment and onboarding

delays, and gives vendor-category leaders clean, auditable data for decisions.

RESPONSIBILITIES

CORE RESPONSIBILITIES

PROCURE-TO-PAY OPERATIONS: PRS, POS, AND INVOICES

* Own intake, triage, and end-to-end administrative coordination for PR and PO

requests supporting contracted data center services, materials, projects,

maintenance, and operational needs.

* Review requisition packages for required business justification, correct cost

center/project and account coding, approved supplier, statement of work or

quote, rate card alignment, deliverables, receipt requirements, and required

approvals before submission.

* Create, submit, track, amend, and close PRs and POs in the applicable Oracle

procurement/ERP tools in accordance with policy, delegated authority, and

service-level targets.

* Maintain a PR/PO control log that identifies aging, approval bottlenecks,

change orders, duplicate-request risk, remaining balances, expired POs, and

actions required to protect service continuity.

* Serve as the first operational point of contact for invoice exceptions,

including PO/invoice mismatches, missing receipts, price or quantity

variances, tax or supplier-data issues, duplicate invoices, incorrect coding,

and blocked payment status.

* Coordinate three-way-match support by obtaining receipt evidence, service

completion confirmation, invoice backup, and corrections from suppliers and

internal requestors; document resolution and route only policy-required

exceptions for approval.

* Partner with Accounts Payable, Procurement, Finance, and vendors to resolve

invoice holds and prevent recurring root causes. Escalate payment-risk,

service-disruption, control, or suspected-fraud concerns immediately through

defined channels.

SUPPLIER AND VENDOR ONBOARDING ADMINISTRATION

* Coordinate onboarding and re-onboarding workflows for new and existing

vendors, including intake checklists, supplier master-data requests, tax and

banking documentation routing, insurance certificates, security and badging

prerequisites, site access dependencies, and required operational contacts.

* Validate that supplier records, contacts, service categories, campus

coverage, documentation expiration dates, and commercial references are

complete and consistent across approved systems of record.

* Maintain onboarding status dashboards and proactively follow up with

suppliers and internal owners to remove blockers while protecting

segregation-of-duties and data-privacy requirements.

* Support mobilization readiness by coordinating administrative dependencies

for critical vendors; identify gaps early and escalate risks that could

affect site access, planned maintenance, construction, or operational

response.

DATA CENTER VENDOR OPERATIONS AND DOCUMENTATION CONTROL

* Use working knowledge of mission-critical data center environments to

prioritize vendor requests appropriately, recognizing the distinction between

routine work, planned maintenance, project work, and urgent operational

needs.

* Maintain accurate vendor, PO, invoice, work-order, compliance, and onboarding

records in designated systems and controlled repositories; ensure

documentation is searchable, current, and audit-ready.

* Support work-order/CMMS administrative hygiene for in-scope vendor activity,

including vendor references, status accuracy, closure evidence, service

dates, and linkage to the correct commercial record where required.

* Coordinate administrative support for vendor performance reviews by compiling

data on PO aging, invoice exceptions, onboarding cycle time, documentation

completeness, recurring issues, and service-delivery evidence.

* Perform routine quality checks to identify duplicate suppliers, missing

documentation, aging approvals, inactive or expired POs, unresolved invoice

exceptions, and other control gaps; drive corrective actions to closure.

SERVICE MANAGEMENT, REPORTING, AND CONTINUOUS IMPROVEMENT

* Manage the centralized vendor operations queue against defined SLAs;

communicate status, next steps, and required actions clearly to requestors,

vendor category managers, and site stakeholders.

* Produce weekly and monthly operational reporting on PR/PO volume and aging,

invoice exception types and resolution time, supplier onboarding status,

data-quality issues, and work queue performance.

* Identify recurring failure modes and recommend practical processes, system,

template, and training improvements that reduce rework, improve controls, and

enhance the internal customer and vendor experience.

* Create and maintain standard work, checklists, knowledge articles, and intake

templates for core vendor operations processes; support training and adoption

across the centralized model.

DECISION RIGHTS AND ESCALATION BOUNDARIES

This role is expected to exercise independent judgment within established policy

to sequence work, validate completeness, resolve routine discrepancies, and

coordinate cross-functional action. The coordinator is not the delegated

approver for spend, supplier selection, contract terms, invoice payment, or

vendor performance decisions unless separately authorized in writing.

* Escalate immediately: potential service interruption, emergency data center

work requiring expedited commercial support, suspected fraud, payment

diversion, security/access concerns, material compliance gaps, and any

transaction outside policy or approval authority.

* Escalate through normal governance: commercial disputes, rate-card or scope

changes, contract amendments, budget exceptions, supplier-performance

decisions, and unresolved invoice or PO issues that require policy or

management judgment.

MINIMUM QUALIFICATIONS

* 3+ years of experience in vendor operations, procurement operations, accounts

payable support, facilities operations, data center operations support, or

another controlled, high-availability environment.

* Demonstrated experience managing PR, PO, receipt, invoice, and

exception-resolution workflows in an ERP or procurement system.

* Experience coordinating suppliers, internal requestors, Finance/Accounts

Payable, and Procurement across multiple stakeholders and competing

priorities.

* Strong command of administrative controls, documentation quality, workflow

tracking, spreadsheet analysis, and written business communication.

* Ability to interpret purchase documentation, service confirmation, invoices,

and operational records; attention to detail sufficient to identify

discrepancies and incomplete information.

* Ability to work effectively in a centralized, high-volume shared-services

model, manage confidential supplier and financial information, and follow

established control procedures.

PREFERRED QUALIFICATIONS

* Experience supporting mission-critical facilities, data centers, construction

programs, field services, or technical infrastructure operations.

* Experience with Oracle Fusion Cloud ERP, Oracle Procurement, Oracle Supplier

Portal, Oracle Financials, Oracle HCM or equivalent enterprise systems;

CMMS/work-management tool experience is strongly preferred.

* Working knowledge of three-way matches, service-entry/receipt concepts,

supplier master data, invoice controls, and audit evidence requirements.

* Experience with KPI reporting, root-cause analysis, service-level management,

or process improvement in a multi-site environment.

* Bachelor's degree in business, supply chain, finance, operations, facilities

management, or a related discipline, or equivalent relevant experience.

SUCCESS MEASURES

* PR and PO requests are complete, accurately coded, and progressed within

established service levels, with fewer avoidable rejections and rework

cycles.

* Invoice exceptions and payment holds are visible, owned, resolved promptly,

and analyzed for recurrence.

* Supplier onboarding is controlled, traceable, and completed in time to

support planned operational demand without bypassing required controls.

* Vendor operational records are accurate, audit-ready, and useful for category

managers, Finance, Procurement, and data center site teams.

* The centralized queue provides predictable, transparent service across

campuses while preserving appropriate financial, procurement, and security

controls.

STANDARD DISCLAIMER

This job description is intended to describe the general nature and level of

work performed by employees in this role. It is not an exhaustive list of all

responsibilities, duties, and skills required. Responsibilities and requirements

may be modified as business needs evolve, including site maturity,

operating-model changes, and organizational priorities.

Oracle is an equal employment opportunity employer. Qualified applicants will

receive consideration without regard to race, color, religion, sex, national

origin, sexual orientation, gender identity, disability, protected veteran

status, or any other characteristic protected by law.

QUALIFICATIONS

Disclaimer:

Certain U.S. based or U.S. customer or client-facing roles may be required to

comply with applicable requirements, such as immunization/occupational health

mandates, and/or drug testing requirements.

Range and benefit information provided in this posting are specific to the

stated locations only

US: Hiring Range in USD from: $83,000 to $166,100 per annum. May be eligible for

bonus and equity.

Oracle maintains broad salary ranges for its roles in order to account for

variations in knowledge, skills, experience, market conditions and locations, as

well as reflect Oracle's differing products, industries and lines of business.

Candidates are typically placed into the range based on the preceding factors as

well as internal peer equity.

Oracle US offers a comprehensive benefits package which includes the following:

1. Medical, dental, and vision insurance, including expert medical opinion

2. Short term disability and long term disability

3. Life insurance and AD&D

4. Supplemental life insurance (Employee/Spouse/Child)

5. Health care and dependent care Flexible Spending Accounts

6. Pre-tax commuter and parking benefits

7. 401(k) Savings and Investment Plan with company match

8. Paid time off: Flexible Vacation is provided to all eligible employees

assigned to a salaried (non-overtime eligible) position. Accrued Vacation is

provided to all other employees eligible for vacation benefits. For employees

working at least 35 hours per week, the vacation accrual rate is 13 days

annually for the first three years of employment and 18 days annually for

subsequent years of employment. Vacation accrual is prorated for employees

working between 20 and 34 hours per week. Employees working fewer than 20 hours

per week are not eligible for vacation.

9. 11 paid holidays

10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes

each calendar year. Unused balance will carry over each year up to a maximum cap

of 112 hours.

11. Paid parental leave

12. Adoption assistance

13. Employee Stock Purchase Plan

14. Financial planning and group legal

15. Voluntary benefits including auto, homeowner and pet insurance

The role will generally accept applications for at least three calendar days

from the posting date or as long as the job remains posted.

As part of Oracle's onboarding process and consistent with applicable law,

US-based employees are required to complete identity verification, which

involves the collection and processing of their biometric information.

Accommodations to this requirement may be granted following an individualized

assessment.

Only Oracle brings together the data, infrastructure, applications, and

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with AI embedded across our products and services, we help customers turn that

promise into a better future for all. Discover your potential at a company

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True innovation starts when everyone is empowered to contribute. That’s why

we’re committed to growing a workforce that promotes opportunities for all with

competitive benefits that support our people with flexible medical, life

insurance, and retirement options. We also encourage employees to give back to

their communities through our volunteer programs.

We’re committed to including people with disabilities at all stages of the

employment process. If you require accessibility assistance or accommodation for

a disability at any point, let us know by emailing

accommodation-request_mb@oracle.com [accommodation-request_mb@oracle.com] or by

calling 1-888-404-2494 in the United States.

Oracle is an Equal Employment Opportunity Employer. All qualified applicants

will receive consideration for employment without regard to race, color,

religion, sex, national origin, sexual orientation, gender identity, disability

and protected veterans’ status, or any other characteristic protected by law.

Oracle will consider for employment qualified applicants with arrest and

conviction records pursuant to applicable law.