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Commercial Administrator
London
About Nscale
At Nscale, we are building the infrastructure for Europe’s AI revolution. Nscale are developing cutting-edge sovereign generative AI solutions, powered by a new generation of high-performance, sustainable data centres and GPUs built specifically for AI workloads.
The growth of artificial intelligence is driving unprecedented global demand for compute and GPU infrastructure. Nscale is positioned at the heart of this transformation — building the platforms that will enable the next decade of innovation.
Nscale are working closely with the world’s most advanced AI technology providers, integrating next-gen compute hardware and GPU clusters in both partner and Nscale built facilities. This is an opportunity to join Nscale’s journey, play a key role in delivering transformative AI infrastructure, and help shape a company designed to scale rapidly across Europe and beyond.
Role Overview
We are seeking a highly organised and detail-oriented Commercial Administrator to join our growing team supporting the delivery of large-scale hyperscale data centre projects. This role is critical in ensuring the smooth administration of commercial, financial, procurement, and contract processes across fast-paced construction and infrastructure environments.
The successful candidate will work closely with commercial managers, project teams, subcontractors, and suppliers to support project delivery through accurate financial administration, purchase order management, supplier coordination, and reporting.
This is an excellent opportunity to join a dynamic and expanding business at the forefront of digital infrastructure development.
Key Responsibilities
Financial & Purchase Order Support
Raise and manage purchase orders accurately and in a timely manner
Support invoice processing and assist in resolving invoice queries
Track project spending, commitments, accruals, and outstanding orders
Maintain precise and up-to-date financial and commercial records
Assist with cost reporting and budget tracking across multiple projects
Ensure documentation is compliant with internal processes and procedures
Quotes & Supplier Payments
Process and track quotations from subcontractors and suppliers
Assist with subcontractor payment applications and verify supporting documentation
Liaise with internal stakeholders and external suppliers to resolve discrepancies and payment queries
Support procurement activities and supplier onboarding where required
Ensure supplier records and payment details are maintained accurately
Contract Administration
Support the administration of contracts related to construction, repairs, and maintenance activities
Maintain contract registers, supplier records, and commercial documentation
Prepare meeting packs, reports, and project documentation for commercial reviews
Assist the commercial and project teams with document control and correspondence
Ensure records are stored and managed in accordance with company standards
Stakeholder Support
Act as a key point of contact for commercial administration queries
Build and maintain strong working relationships with internal teams, subcontractors, and suppliers
Provide administrative support to commercial managers and project leadership teams
Support continuous improvement of commercial and administrative processes
What We’re Looking For
Essential Skills & Experience
Previous experience within administration, finance, procurement, or commercial support
Experience raising purchase orders and supporting payment processes
Strong attention to detail with excellent organisational and numeracy skills
Proficient in Microsoft Excel, including trackers, formulas, and data management
Strong communication and interpersonal skills
Ability to manage multiple priorities in a fast-paced environment
High level of accuracy and commitment to maintaining quality records
Desirable Experience
Experience within construction, infrastructure, housing, engineering, or the public sector
Understanding of subcontractor payment processes and commercial procedures
Experience working within project-based environments
Familiarity with ERP or financial systems
Why Join Us?
Opportunity to work on industry-leading hyperscale data centre developments
Collaborative and supportive team environment
Exposure to major infrastructure and construction projects
Career development and progression opportunities within a rapidly growing sector
Competitive salary and benefits package
Hybrid working model offering flexibility and work-life balance
About You
You are proactive, organised, and thrive in a fast-moving project environment. You enjoy working with numbers, systems, and people, and take pride in delivering accurate, high-quality administrative support that helps projects succeed.
Equal Opportunities Statement
We strongly encourage applications from people of colour, the LGBTQ+ community, people with disabilities, neurodivergent people, parents, carers, and people from lower socio-economic backgrounds. If there's anything we can do to accommodate your specific situation, please let us know.
The responsibilities outlined in this job description are not exhaustive and are intended to provide a general overview of the position. The employee may be required to perform additional duties, tasks, and responsibilities as assigned by management, consistent with the skills and qualifications required for the role.
For information on how Nscale handles candidate personal data, please see our Employee & Candidate Privacy Notice: Here.
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